Host a Tour Stop
Bring Mountainfilm to Your Community
Mountainfilm on Tour travels around the globe featuring a collection of culturally rich, adventure-packed, and enlightening documentary short films selected from the annual festival in Telluride.
Mountainfilm has been on tour since 1999, extending the festival’s reach and delivering inspiring content to global audiences. Mountainfilm on Tour shows can be scheduled from the first weekend of September through the end of April each year.
How to Host a Show
Step One: Picture Your Night
Think through the basics before you book. Where would this show happen? Your venue needs a high-quality projector, screen, audio system, and dedicated tech staff. Pick a date that works for your community and doesn’t compete with other big local events. A full house makes for a better night, so timing matters.
Step Two: Think About Your Programming
Most of our hosts build a custom playlist with us, choosing from over 50 short films to create a night tailored to their community. We also offer six pre-curated playlists, including a bilingual Spanish program. Custom playlists or pre-curated both fill roughly two hours. Not sure which is right for you? No problem. You can sort that out with us after you book.
Step Three: Fill Out the Booking Form
Once you have a venue, a date, and a sense of your programming, fill out our Booking Form. This is what gets everything moving. From here we’ll confirm your details, send your booking agreement and invoice, and get you access to screeners and our full library of marketing resources.
Step Four: Promote Your Show
Your marketing resources include poster templates, the Mountainfilm on Tour trailer, film stills, film descriptions, and much more. Flyer your town, hit social media, and team up with local organizations that share your audience. Every partner you loop in helps fill the room.
Step Five: Showtime
Before the big night, check your files at home to make sure everything looks right. Line up your emcee, someone kind and engaging who understands how a night of films should flow. We’ll send MC notes to help them prep. Day of, run a tech check at the venue: audio, mics, lights, projection. Then open the doors and enjoy it. We’ll check in after to hear how it went!
Additional Host Responsibilities
Presenting
Tour show hosts or a team member may choose to emcee the show. Mountainfilm will provide guidelines, film notes, and pointers to support the show’s emcee.
Tech & A/V
Hosts must ensure that they have access to a high-resolution digital projector that is capable of accepting input via HDMI, a high-quality sound system, microphones, lighting, and a screen. Hosts must arrange for an audio/video specialist or technician to operate the venue’s A/V throughout the entirety of the show and tech check.
A tech run must be scheduled at least three hours before the show. The venue must provide time before and after the show to set up and break down.
Hosts will need to provide a computer that’s fast enough to offer seamless playback of the digital download and an HDMI port. The computer must also have enough capacity on its internal hard drive (at least 90 GB) to download the playlist. Our programs are formatted to play from an Apple laptop.
Some venues (including drive-in theaters) may require a DCP file for projection. If your preferred playback method is DCP, we can accommodate this request. Please check with your venue and secure a projectionist prior to your show.
Staff Support
Mountainfilm on Tour staff are happy to answer any questions to ensure the event is successful.
If you feel that hosting a Mountainfilm on Tour show is for you, please submit the Tour Show Booking Form below. A Mountainfilm staff member will follow up to confirm details and book your show.
Questions? Additional information can be found on our Mountainfilm on Tour FAQ, or .